Project Scope Management Overview

Scope Management

What does project scope management include?
Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.

What is project scope management primarily concerned with?
Project scope management is primarily concerned with defining and controlling what is and is not included in the project.

What are the processes of the Project Scope Management?
There are 5 processes in Project Scope Management. They are:
1) Scope Planning
2) Scope Definition
3) Create WBS
4) Scope Verification
5) Scope Control


What is Scope Planning?
Scope Planning: Scope Planning is creating the project scope management plan that documents how the scope will be defined, verified, controlled and how the work breakdown structure (WBS) will be created and defined.

What is Scope Definition?
Scope Definition: Developing a detailed project scope statement as the basis for future project decisions.

What is definition for "Creat WBS"?
Creat WBS: is subdividing the major projeect deliverables and project work into smaller and more manageable components.

What is Scope Verification?
Scope Verification: Formalizing acceptance of the completed project deliverables.

What is Scope Control?
Scope Control: Controlling changes to the project scope.


Points:

• The processes interact with each other and the processes in other knowledge areas as well.
  
• Each process can involve effort from one or more persons or groups of persons, based on the needs of the project.
• Each process occurs at least once in every project and occurs in one or more project phases, if the project is divided into phases.
• Although the processes are presented as discrete components with well defined interfaces, in practice they can overlap and interact in ways not detailed in PMBOK.

What does the term scope refer to in a project context?
In the project context, the term scope can refer to:

• Product Scope: The features and functions that characterize a product, service or result.
• Project Scope: The work that needs to be accomplished to deliver a product, service or result with the specified features and functions.

Points:

• The project scope management processes, and their associated tools and techniques, vary by application area, are usually defined as part of the project life cycle and are documented in Scope Management Plan.

Where are the project scope management processes and their associated tools and techniques documented.
The project scope management processes, and their associated tools and techniques, vary by application area, are usually defined as part of the project life cycle, and documented in the project scope management plan.

What is the scope baseline for the project?
The approved detailed project scope statement and its associated WBS and WBS dictionary are the scope baseline for the project.

What is the scope baseline for the project?
The scope baseline for the project are:

• The approved detailed project scope statement
• WBS
• WBS dictionary

What is the difference between measurement of completion of Project Scope and completion of Product Scope?
Completion of project scope is measured against the project management plan, the project scope statement, and its associated WBS and WBS dictionary.
But, the product scope is measured against the product requirements.


What is the completion of project scope measured against?
The completion of project scope is measured against:

• Project management plan
• Project Scope Statement
• WBS
• WBS dictionary

What is the completion of product scope measured against?
The completion of project scope statement is measured against product requirements.

Point:

• Project Scope Management needs to be well integrated with the other Knowledge Area processes, so that the work of the project will sresult in delivery of the specified product scope.

Project Scope Management Overview:

Scope Planning

• Inputs:
1. Enterprise Environmental factors
2. Organizational Process Assets
3. Project Charter
4. Preliminary Project Scope Statement
5. Project management Plan
   
   
• Tools & Techniques:
1. Expert Judgment
2. Templates, Forms, Standards
   
   
• Outputs:
1. Project Scope Management Plan.

Scope Definition

• Inputs:
1. Organizational process assets
2. Project Charter
3. Preliminary Project Scope Statement
4. Project Scope Management Plan
5. Approved change requests
   
   
• Tools & Techniques
1. Product Analysis
2. Alternatives Identification
3. Expert Judgment
4. Stakeholder Analysis
   
   
• Output:
1. Project Scope Statement
2. Requested changes
3. Project Scope Management Plan (Updates)
   

Create WBS

• Inputs:
1. Organizational process assets
2. Project Scope Statement
3. Project Scope Management Plan
4. Approved Change Requests
   
   
• Tools & Techniques:
1. Work breakdown structure templates
2. Decomposition
   
   
• Outputs:
1. Project Scope Statement (Updates)
2. Work breakdown structure
3. WBS dictionary
4. Scope baseline
5. Project Scope Management Plan (Updates)
6. Requested changes

Scope Verification

• Inputs:
1. Project Scope Statement
2. WBS dictionary
3. Project Scope Management Plan
4. Deliverables
   
   
• Tools & Techniques:
1. Inspection
   
   
• Outputs:
1. Accepted deliverables
2. Requested changes
3. Recommended corrective actions

Scope Control

• Inputs:
1. Project scope statement
2. Work breakdown structure
3. WBS dictionary
4. Project Scope Management Plan
5. Preformance reports
6. Approved change requests
7. Work performance information
   
   
• Tools & Techniques:
1. Change control system
2. Variance anallysis
3. Replanning
4. Configuration Management System
   
   
• Outputs:
1. Project Scope Statement (Updates)
2. Work breakdown structure (Updates)
3. WBS dictionary updates (Updates)
4. Scope baseline (Updates)
5. Requested changes
6. Recommended corrective action
7. Organizational process assets (Updates)
8. Project Management Plan (Updates)

Knowledge Areas and Process Groups

Project Management Professional (PMP)

The Project Management covers the following.

The 9 Knowledge Areas
Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management

The 5 Project Process Groups are
Project Initiation
Project Planning
Project Exectuion
Project Monitoring and Controlling
Project Closure

Each of the knowledge areas comprise of several processes.
For example, the Project Scope Management knowledge area has the process viz, Scope Planning, Scope Definition, Create WBS, Scope Verification, Scope Control.

For each of the process, there will be inputs, tools and techniques and outputs.
For instance, for the Scope Planning process

Inputs are: Enterprise Environmental Factors, Organizational Process Assets, Project Charter, Preliminary Project Scope Statement, Project Management Plan

Tools and Techniques are: Expert Judgement, Templates, Forms and Standards.

Outputs are: Project Scope Management Plan

Project Scope Management

The key points for Project Scope Management Knowledge Area.

The processes in Project Scope Management are
Scope Planning
Scope Definition
Create WBS (Work Breakdown Structure)
Scope Verification
Scope Control

Scope Planning

Inputs:
Enterprise Environmental Factors
Organizational Process Assets
Project Charter
Preliminary Project Scope Statement
Preliminary Project Plan

Tools and Techniques:
Expert Judgment
Templates, Forms, Standards

Outputs:
Project Scope Management Plan


I keep iterating and reiterating these for getting them by heart.

The 9 Knowledge Areas are:
Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management

The 5 project process groups are:
Initiation
Planning
Executing
Monitoring and Controlling
Closure



Management Techniques to elaborate on:

For Alternatives identification use techniques such as:
Brain storming
Lateral Thinking

For Product Analysis use techniques such as:
Product Breakdown
Systems Analysis
Systems Engineering
Value Engineering
Value Analysis
Functional Analysis

PgMP

The objective of this PgMP blog is to attain the PgMP certification. It is basically my notes towards the objective. It would contain PMP as part of it, because PMP is a requirement for PgMP.
PgMP and PMP are certifications from PMI which is the Project Management Institute. www.pmi.org
PgMP is Program Management Professional
PMP is Project Management Professional

This would contain notes on the subjects of Program and Project Management. Specifically w.r.t the PMI way of classifying the content. The reason being that it is basically for the objective of PgMP.

Om Sri Vigneswarayanamaha

Om Sri Vigneswarayanamaha.

It is said that a good beginning is half completed. So, to make is a great beginning in my traditional Indian way, I would start with Sri Vigneshwara Pooja.

Gana nayakaya Ganadaivataaya ganadhyaksya dheemahi.

This song is rendered beautifully by Shankar Mahadevan in the album.... by times music.